The Graduate School (TGS) Information Sheet
This web page will provide you with a snapshot of important resource people, deadlines, academic timeline, and description of graduate school forms that you will need to complete during your enrollment at Northwestern.
Key HDSP Academic Program Contacts
The department assistant for your program maintains your file and assists with processing TGS forms. While your official file is kept in Annenberg 201, please maintain copies of all documents (such as forms, applications, etc.) for your reference and as a backup.
Bart Hirsch
HDSP Program Chair1-4418 bhirsch@northwestern.edu Annenberg 109 Erika Chavez
HDSP Program Assistant1-4329 e-chavez@northwestern.edu Annenberg 201
BACK TO TOP
Key SESP Administrative Contacts
BACK TO TOP
Megan Redfearn
LS MA Liaison to TGS in regard for administrative matters. Liaison to University7-6519 m-redfearn@northwe Annenberg 119 Laura Salus
Course scheduling, TA scheduling for courses. Let Laura know if you are TAing a class1-3828 l-salus@northwestern.edu Annenberg 250 Mark Hoffman
PHD liaison to TGS in regard for administrative matters. Liaison to University Student Affairs departments.1-3790 markhoffman@northwestern.edu Jeanne Hughes
Assistant Dean of SESP for Finances - GRATS and other fellowship information1-5549 jmhughes@northwestern.edu Annenberg 248 Kara Wozniak
Room reservations for your doctoral defense, building keys, lost and found1-8193 k-wozniak@northwestern.edu Annenberg 254 Annie Kerins
Payment of TAs, payroll issues1-6161 a-kerins@northwestern.edu Annenberg 247 Carmen Robinson
Payment of RAs, fellowship funding7-4034 c-robinson3@northwestern.edu Annenberg 247
Graduate School Student Representative
Graduate students have a Graduate School Student Representative who can answer questions related to TGS: enrollment, degree deadline, residency, fellowships, teaching assistantships, financial aid and paperwork that you need to submit to graduate.
BACK TO TOP
(A-J) Antoaneta Condurat 1-8469 a-condurat@northwestern.edu Crown – North Tower (K-Q) Kate Veraldi 7-1408 k-veraldi@northwestern.edu Crown – North Tower (R-Z) Stephen Scott 1-3226 sms@northwestern.edu Crown – North Tower
SESP PhD Program Qualifying Exam Requirements and the Graduate School
Once your complete the HDSP coursework requirements, you are eligible to satisfy the HDSP departmental qualifying exam which consists of submission of a course outline and a faculty review of your trial research. HDSP has an internal form for the trial research paper, on which you will need the signatures of your two readers and the program chair. The HDSP qualifying exam is not the same as TGS’ qualifying exam.
Once you successfully complete your HDSP qualifying exam requirements, you are admitted to candidacy. Your program's department assistant will submit the ‘qualifying exam' paperwork on line. The deadline for admission to candidacy is before the beginning of the fourth year.
Once admitted to candidacy, you prepare to defend your dissertation proposal (this is the TGS qualifying exam). Prior to your dissertation proposal meeting, complete the "prospectus" form online (see details below). The deadline to propose your dissertation is the beginning of your fifth year.
BACK TO TOP
Enrollment: Residency Credit and TGS 500, 509, 512 & 513
Residency Credit for a Previously Earned Master's Degree:
To be awarded up to three quarters of residency, ask your program chair to send an e-mail to Mark Hoffman stating the number of quarters of residency that you should be awarded for work done at another institution (include the name of the institution, year of graduation, and degree earned). You must complete your coursework in nine quarters. If you are awarded three quarters of residency (but have seven quarters of coursework to complete), you will have to pay for the seventh quarter. For additional details about the residency requirement click here.Research and Continuation Courses
TGS 500, 509, 512 & 513 enrollment: (For additional details about these courses click here.)
A doctoral student must register for eight quarters of full-tuition registration within their programs. Students who complete the requirements for the PhD in fewer than eight quarters, after all residency and course requirements are met, need only register for TGS 500 in those quarters between completion of both residency and candidacy and the submission of the dissertation or if they are receiving aid from the University.BACK TO TOP
TGS 500 Advanced Doctoral Study
Available to doctoral student who have completed the residency requirement of eight quarters of full-tuition registration within their program and are receiving aid from the University. Also appropriate for students receiving financial aid or on F-1 and J-1 visas. Provides full-time status, but is not a required registration.
TGS 509 International Student Institute
Required for all international PhD students designated as International Summer Institute Fellows. Intensive instruction in English; immersion into American social and academic culture and life.
TGS 512 Continuous Registration
Required for all students who are continuing in their degree programs and are not registered in program coursework or any other course (500, 588). This includes students away from campus or on leave for any reason (medical, family, research, etc.) and students who are unfunded (without any stipend or tuition scholarship).
TGS 513 Advanced Continuous Registration
Doctoral students are expected to complete the degree before the end of the ninth year from the date of matriculation (and must be continuously registered from the time of matriculation to the time of completion). Student who have not finished by that time may continue to work towards completion but effective fall 2008 will be required to register in each fall, winter, and spring quarter for TGS 513 and pay the corresponding tuition.
Typical Timeline for PhD Students
- The Graduate School requires a minimum of nine graded courses.
- Residency credit is no longer awarded through TGS but is handled by programs. A program may waive any requirements above nine graded courses based on coursework from another institution.
- If a student takes a leave of absence or does not register for summers in quarters one through eight, the Tuition Model and Registration timelines will be delayed accordingly, but not the Milestones timeline, unless other arrangements are made with TGS.
|
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
* Those who do not complete in nine years must enroll in TGS 513 (if not funded) or TGS 500 (if receiving funding or unfunded international student) for the remaining quarters and pay tuition accordingly.
Forms for PhD Students (Required or as Needed)
Required Forms - to access these forms online, click here.
Qualifying Exam
Purpose Notifies TGS that you have completed the department's qualifying examination. Deadline Must be submitted before your first quarter of TGS 500 registration. Access & Process Via CAESAR.
Once you have completed your program's qualifying exam requirements, notify the program's department assistant. The department assistant will confirm that you have completed the program's requirements and then complete this form online (you do not have to do anything) and retain a copy for your files. If you have received any residency credit for coursework completed at another institution, it will be confirmed at that time.Signatures Your advisor and program chair will need to notify the department assistant that you have met all requirements.
Prospectus (Dissertation Proposal)
Purpose Notifies TGS of your completion of the prospectus and approval by your committee. Deadline Must be completed before the start of your fifth year. Access & Process Via CAESAR.
Provide information for all fields that allow you to input data. Print the form out and have your committee sign the form at your dissertation proposal meeting. Submit the signed form to your program's department assistant. The department assistant will finalize the process by completing the departmental approvals and will retain a copy of the form for your student files.Signatures All committee members. At least three members, including the chair, must be chosen from the graduate faculty. The list of graduate faculty is available when you input the data on the online form. Notes You may complete both your Qualifying Exam and Prospectus forms at the same time, but you must do so before the qualifying exam deadline passes (end of your fourth year).
Final Exam Application
PhD Forms Used as Needed
Purpose Notifies TGS of your completion of your dissertation. Deadline Must be completed by December 4, 2009, for December 2008 or May 7, 2010, for June 2009 degree completion. Access & Process Via CAESAR.
Provide information for all fields that allow you to input data. Print the form out and have your committee sign the form at your dissertation defense. Submit the signed form to your program's department assistant. The department assistant will finalize the process by completing the departmental approvals and will retain a copy of the form for your student files.Signatures All committee members. At least three members, including the chair, must be chosen from the graduate faculty. The list of graduate faculty is available when you input the data on the on-line form. Notes The department assistant will not submit the form until your advisor has informed the department assistant that you have made all necessary changes, suggested by your committee at your dissertation defense, to your dissertation.
Application for a Degree
Petition
Purpose Information on your diploma is based on this form, verification of intention to graduate. Deadline November 6, 2009, to receive degree in December. April 2, 2010, to receive degree in June. Access & Process Via CAESAR.
Input all text or data into required fields and submit the form electronically to TGS. Print copy of form and submit it to your program's department assistant so that a copy of the form may be retained in your student files.Signatures None needed.
Purpose Course work substitution, degree deadline extension, leave of absence, etc. Does not cover absences (see next form). Deadline N/A - ongoing process Access & Process Via the "forms" page on TGS web site
Complete the form, print it out, and have your advisor and program chair sign the form. Give the form to your program's department assistant. The department assistant will finalize the process by sending the original to TGS and retaining a copy of the form for your student files.Signatures Your advisor and program chair Notes The TGS usually honors petitions, if you have support of your advisor and program chair.
Leave of Absence Request
Purpose To request a Leave of absence of up to one year. Deadline N/A - ongoing process Access & Process Via CAESAR.
Provide information for all fields that allow you to input data. Print the form out and have your advisor and program chair sign the form. Submit the signed form to your program's department. The department assistant will finalize the process by completing the departmental approval portion of the online form and send it to TGS. A copy of the form will be retained in your student files.Signatures Your advisor and program chair Notes The TGS usually honors petitions, if you have support of your advisor and program chair. When you are taking an absence, you must continue to register for TGS 512 ($100/quarter) to maintain your connection with the university.
Application for Readmission or Department Transfer
Purpose To obtain permission for either of the above issues bu using the appropriate form. Deadline One month prior to beginning of desired term to return. Access & Process Via the "forms" page on TGS web site
Complete the form, print it out, have your advisor and program chair sign the form. Give the form to your program's department assistant. The department assistant will finalize the process by sending the original to TGS and retaining a copy of the form for your student files.Signatures Your advisor and program chair. Notes Once you submit the form to the TGS, the staff will issue an internal form to the chair of the program in which you seek to be admitted for his/her signature. Once this is signed and returned by the department, the TGS will approve. Prior to approving the request, the TGS will typically want to know from the department that you have funding and in what format (RA, TA, etc.).
BACK TO TOP
Important Dates and Graduate School Forms
If the form name is underlined, it is required. References to "you" and "your" are directed toward the student. Dates listed in this section are subject to change. Confirm dates listed at TGS’s web site.
11/06/09For more information about forms that is not included below, visit TGS's Forms for Current Graduate Students.
Application for a Degree form due to TGS to receive a degree in Dec. 2009.
12/04/09
Final Exam form, dissertation and all supporting materials due to TGS for December 2009 PhD degree candidates.
11/06/09
Application for a Degree due to TGS to receive a degree in June 2010
05/07/10
Final Exam form, dissertation and all supporting materials due to TGS for June 2009 PhD degree candidates.
BACK TO TOP