Financial Assistant

Financial Assistant

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws, and other regulations. Provides administrative &/or clerical support.

Specific Responsibilities:

Budget Tracking and Projections:

  • Maintains & tracks individual budgets for grants.
  • Provides reports comparing budgeted and actual expenses on research grants.
  • Constructs budget projections.
  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Develops budgets to support grant submission.
  • Completes reconciliation procedures.


  • Purchases materials for collaborating project teachers and curriculum developers.
  • Create orders for materials for events (such as professional development workshops or conferences).
  • Reconcile corporate card purchases.


  • Processes travel reimbursements for project staff.
  • Enters information into project financial database.
  • Completes & maintains transactions in enterprise systems.


  • Processes payments for project consultants and updates spreadsheets tracking consultant payments on each project.
  • Completes & maintains transactions in enterprise systems.

Project support:

  • Assist with event planning and logistics for grant-related events such as teacher professional learning workshops and design team workshops
  • Maintains project calendar and spreadsheets.
  • Maintains digital resources in project database.
  • Completes other administrative &/or clerical activities to assist research projects.


For consideration, current employees must submit an online application. For specific questions about this position, current employees may contact Andrea Chowallur at External candidates should be directed to apply via Northwestern’s career site at

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If you are a current employee of our organization, click here