Financial Assistant

Financial Assistant

Provides day-to-day financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions. Applies industry and professional standards, university policy and procedure, federal and state laws, and other regulations. Provides administrative &/or clerical support.

Specific Responsibilities:

Budget Tracking and Projections:

  • Maintains & tracks individual budgets for grants.
  • Provides reports comparing budgeted and actual expenses on research grants.
  • Constructs budget projections.
  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Develops budgets to support grant submission.
  • Completes reconciliation procedures.

Purchasing:

  • Purchases materials for collaborating project teachers and curriculum developers.
  • Create orders for materials for events (such as professional development workshops or conferences).
  • Reconcile corporate card purchases.

Reimbursements:

  • Processes travel reimbursements for project staff.
  • Enters information into project financial database.
  • Completes & maintains transactions in enterprise systems.

Payments:

  • Processes payments for project consultants and updates spreadsheets tracking consultant payments on each project.
  • Completes & maintains transactions in enterprise systems.

Project support:

  • Assist with event planning and logistics for grant-related events such as teacher professional learning workshops and design team workshops
  • Maintains project calendar and spreadsheets.
  • Maintains digital resources in project database.
  • Completes other administrative &/or clerical activities to assist research projects.

Questions?

For consideration, current employees must submit an online application. For specific questions about this position, current employees may contact Andrea Chowallur at andrea.chowallur@northwestern.edu. External candidates should be directed to apply via Northwestern’s career site at careers.northwestern.edu

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