Part-Time Program Assistant 3

Part-Time Program Assistant 3

Job Summary:

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with the operations of Northwestern teacher education programs.  Manages instructor and event related transactions. Creates and maintains associated documents, spreadsheets, databases, meetings, special events. Prior experience with managing financials is preferred.

Specific Responsibilities:

Documents & Databases

  • Independently responds to and composes correspondence regarding staffing, payroll and reimbursement 
  • Creates and maintains standard spreadsheets and/or databases

Accounting

  • Approves appropriate expenses, purchases and reimbursements per budget. 
  • Creates and maintains financial records.
  • Prepares forms.
  • Verifies appropriateness and accuracy of charges.
  • Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
  • Processes routine payroll actions for graduate students and instructors

Human Resources

  • Resolves hiring, termination, etc. processing problems for instructors
  • Explains HR procedures to new hire employees including required paperwork to supplement team onboarding procedures

Coordination

  • Manages registration and travel. 
  • Organizes and coordinates events which may include creating timelines.
  • Prepares annual event, conference and/or meeting budget.
  • Verifies invoices and expense reports; and/or reconciles to budget.

Contacts

  • Researches information to resolve problems or issues.

Student Services

  • Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation.
  • Recommends alternatives for course requirements. 
  • Reviews administrative processes and procedures regarding student services and recommends changes.

Miscellaneous

  • Performs other duties as assigned.

Minimum Qualifications:

  • A high school diploma or equivalent required.
  • 4 years of administrative support or other relevant experience required.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.

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