Program Coordinator, SESP Leadership Institute

Program Coordinator, SESP Leadership Institute

The School of Education and Social Policy Leadership Institute (SLI) is an academic program that supports incoming first-years, transfers, and rising sophomores who are the first in their family to go to college and/or are from low-income backgrounds. The institute supports students to draw on their histories and perspectives to help them thrive in their respective fields, at Northwestern, and beyond.

Students take two SESP core requirement classes, participate in a variety of leadership and team-building activities, and connect with professors, graduate students, and fellow undergraduates with shared identities and histories. The Institute also provides opportunities to get involved in a range of organizations and activities at Northwestern.

The SLI Program Coordinator will work with the faculty leadership and SESP undergraduate education team to support meaningful and equitable educational experiences for FGLI and BIPOC students. They will collaborate with the SLI team to: recruit SLI students; recruit, train, supervise and mentor peer leaders; develop and implement marketing and communications strategy and materials; interface with partners inside and outside SESP; plan and execute programming and events; manage operations and support to program faculty; lead assessment and analysis of program evaluation data; and to connect participating students with advisors and other resources during the program, and beyond as they engage as alumni. The Coordinator is an active and engaged member of the broader SESP undergraduate education and student affairs team, and actively seeks ways to connect the ideas and best practices generated in SLI to enhance programming and opportunities for all SESP students.

This is a 2 year renewable contract, contingent upon funding.

The program/project is summarized below.  (Definitions: Program: plan or system of taking action toward a goal.  Project: planned actions with specified beginning & end.)

Highlighted Responsibility:

  • Administration   
  • Budget & Financial
  • Communications   
  • Evaluation             
  • Events                     
  • Faculty Support
  • Human Resources
  • Outreach
  • Program Development
  • Recruitment
  • Strategic Planning
  • Student Support

Specific Responsibilities:

Administration

  • Manages day to day operations.
  • Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. 
  • Manages design and development of program databases; compiles & analyzes data; prepares reports.
  • Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
  • Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. 

Budgets & Financial

  • Participates in budget preparation.
  • Maintains budget & associated analysis & reports.
  • Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system. 
  • Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates. 

Communication, Outreach & Recruitment

  • Develops coordinated, consistent marketing and brand messages.
  • Creates state-of-the-art website.
  • Incorporates social media and networking into program/project aspects as appropriate.

Evaluation

  • Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
  • Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
  • Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
  • Implements corrective actions required as a result of surveys or other indicators. 

Events

  • Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
  • Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU. 
  • Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Faculty Support

  • Arranges colloquium & seminar coordination, & faculty travel planning. 
  • Supports faculty in development and approval of new courses, faculty payments, classroom coordination, evaluations, and grading.

Grants & Contracts

  • Provides support for NU development office and grant manager to identify and seek program funding.
  • Human Resources
  • Coordinates all or portions of the talent management lifecycle (sourcing, selecting, developing, coaching, rewarding, recognizing, managing information & optimizing talent.) 

Program Development

  • Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
  • Identifies & obtains external expertise as needed and works with content experts for current and new programs.
  • Reviews programs/projects to increase efficiencies to support growth.
  • Manages speaker selection, communication, and topic development.
  • Leads program/project updates and improvements.

Strategic Planning

  • Administers & maintains existing strategic plans.
  • Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations. 

Student Support

  • Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc.
  • Advises students regarding admissions, academic, career and development matters.
  • Reads & evaluates admissions files and participates in candidate selection.
  • Interviews and screens applicants.
  • Organizes new student activities. 

Supervision

  • Supervises 1-2 staff &/or provides work direction

Miscellaneous

  • Performs other duties as assigned.

Questions?

For consideration, current employees must submit an online application. For specific questions about this position, current employees may contact Rachel Monasterio at rachel-monasterio@northwestern.edu. External candidates should be directed to apply via Northwestern’s career site at careers.northwestern.edu

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